Terms And Conditions

Effective Date: July 26, 2026
Contact: info@letterforafrica.org
Phone: +255 714 345 159 / +255 627 635 857
Address: P.O. Box 23100, Namanga Road, Sakina Street, Arusha, Tanzania
Website: https://letterforafrica.org

Welcome to Letter for Africa! These Terms and Conditions outline the rules and guidelines for using our website and engaging with our content, programmes, campaigns, and resources. By accessing or using this site, you agree to comply with and be bound by these terms in full.

1. Who We Are

Letter for Africa is a civic advocacy organisation dedicated to empowering African voices by transforming ideas into measurable impact. We create opportunities for citizens to collaborate on the challenges shaping Africa’s future. Our official website address is: https://letterforafrica.org.

2. Comments & User Contributions

When visitors leave comments or submit forms on our website (such as contact, donation, programme registration, or feedback forms), we collect the data entered in the form, along with your IP address and browser details, to help detect spam and improve user safety.

We may use anonymised data (a hashed version of your email address) to check whether you use the Gravatar service. You can read their privacy policy here: https://automattic.com/privacy/. Once your comment is approved, your profile picture (if linked to Gravatar) may be publicly visible alongside your comment.

3. Media Uploads

If you upload images, videos, stories, or submissions to our website, please avoid including files with embedded location data (EXIF GPS). Visitors to the website may be able to download and extract such data if it is present.

4. Cookies

Our website uses cookies to enhance user experience and ensure smooth navigation. If you leave a comment or fill in a form, you may opt in to save your name, email, and website in cookies for convenience. These cookies last for one year.

If login features are introduced (e.g., for accessing resources, programmes, or downloads), additional cookies may be used to remember your login information and display preferences. These may last from 2 days to 1 year, depending on your settings. For more information, please refer to our Cookies Policy.

5. Embedded Content

Our site may include embedded content from third-party platforms (e.g., YouTube, Google Drive, or social media posts), such as videos, publications, reports, or resources. These external platforms may collect data, use cookies, or track your interactions just as if you visited them directly.

6. Data Retention

Comments, submissions, donations, and related metadata are stored indefinitely to help recognise and manage future interactions.

If we provide user accounts (for members, partners, or programme participants), your data will be stored securely within your profile. It can be updated or deleted at any time (except for usernames or activity required by law). Administrators may access and update account information when necessary for support, coordination, or system maintenance.

7. Your Rights

If you have left a comment, submitted an inquiry, donated, or created a user account, you can request a copy of your personal data or ask for its deletion.

This does not include data we are legally required to retain for administrative, financial, or operational purposes.

8. Security & Data Sharing

Your data may be verified using automated tools for spam and fraud detection. We do not sell, rent, or share personal data with third parties unless required by law or with your explicit consent. We take appropriate measures to protect your data and ensure that it is handled securely.

9. Disclaimers

While we strive to ensure that all content, publications, resources, and materials on our website are accurate and up to date, all materials are provided “as is.”

We make no guarantees regarding the completeness, reliability, or suitability of the content for specific personal, civic, or practical purposes. Use of our website and materials is at your own discretion.

10. Updates to These Terms

We reserve the right to revise these Terms and Conditions from time to time to reflect new programmes, campaigns, features, or changes in applicable law. Any updates will be posted on this page with a revised effective date. We encourage users to review this page periodically.

11. Contact Us

If you have any questions about these Terms and Conditions, please contact us:

Email: info@letterforafrica.org
Phone: +255 714 345 159 / +255 627 635 857
Address: P.O. Box 23100, Namanga Road, Sakina Street, Arusha, Tanzania
Website: https://letterforafrica.org